Applied Systems, Inc., a worldwide leader in insurance technology, is searching for a Senior Administrative Assistant to join our Canadian team in Montreal.  In this role, you will be responsible for providing program support for the Canadian market and serve as the Executive Coordinator to the SVP & GM, Canada; SVP, Revenue & Strategy; and Senior Director of Marketing. You will have ownership and responsibility of both the internal and external client facing services including client hospitality, events, and office visits for both the Montreal and Toronto locations. This role will ensure operational excellence for the areas of facilities, office management, mail, workplace health & safety, sustainability, business continuity and travel management.

What You Will Do

• Sales and Marketing support
• Program leader for client events – this includes planning, scheduling, and organizing all aspects of event coordination and general office operations and– looking for creativity in developing unique customer experiences.
• Partner with Sales, and Marketing Teams to develop localized presentations, content, and materials.
• Always acting as a positive and professional ambassador for the business
• Office Management and Executive Meeting Coordinator
• Partner with other departments on internal communication needs, including town halls and organizational updates.
• Serves as Site Leader for the Montreal location and support the Toronto location that includes being the contact for all facilities, responsible for site security, emergency response coordination and liaison with the landlord. Manages outside contractors to provide property and office management services.
• Ensure effective management of meeting rooms, assisting with planning, co-ordination and arrangement of all office moves and liaising with relevant contractors.
• Procuring and managing office equipment, keys, stationery, and supplies
• Providing administrative support throughout the office as requested
• Up to 20% travel

 What You Will Need to Be Successful

We’re looking for someone who:

• Ability to work from our Montreal office and travel to Toronto as needed for customer events.

Your experience should include some or all the following:

• Bilingual in Canada’s 2 official languages (English/French)
• 3+ years of proofreading, administrative and/or office management experience
• Professional demeanor, dependable, and able to maintain confidential information.
• Flexible, detailed, and able to successfully accept and lead change in an organization.
• Ability to thrive in fast-paced environment and manage competing priorities.
• Proactive, resourceful, and always maintaining a high level of professionalism.
• Strong written and verbal communication skills – you will need to present at meetings.
• Solid understanding of Microsoft Office programs
• Keeps an open mind when responding to demanding customer requests; regards these difficult requests as opportunities to meet or exceed customer needs and expectations; responds to customer requests and expectations in a flexible and adaptive manner.
• Must be able to work independently with minimal direction – strong organizational skills.
• Bachelor’s degree preferred.
  • We proudly support and encourage people with military experience, as well as military spouses, to apply.

Additionally, you may have:

• The ideal candidate will have experience supporting multiple managers or programs within an organization.
• Working knowledge of CRMs, Salesforce.com preferred; with knowledge of Marketo, On24, Drift, Calendly

What You’ll Gain

Benefits from Day One

• Health insurance plans, dental, and vision
• Wellness incentives
• 401(k) and/or RRSP retirement savings plans with employer match.

Work-Life Balance

• Competitive paid vacation time and a free day for your birthday
• Personal/sick time
• Paid holidays
• Flex Time
• Paid parental leave (U.S. candidates)
• Volunteer time off.

Empowering Career Growth and Success – We invest in talent, care about our people and are empowered by the results of our work. We grow our teams from within and give our employees opportunities to advance.

What We Value

We strive for excellence at every turn to be the best at what we do. We invest in talent, care about our people and are empowered by the results of our work. We fulfil the promise of insurance – safeguarding and protecting what matters most in people’s lives. And there is no more important job than that.

Our focus on the workforce, workplace and marketplace gives us a qualified individual in an environment in which they can be productive while we maintain our position in the industry. To help drive that change toward a vibrant, modern workplace, we have employee-driven networks with commonalities in ethnicity, gender, sexual orientation, and military status.

Who We Are

For more than 35 years, Applied Systems has created innovative technology for the global insurance industry. Today, we are a rapidly growing software leader that is revolutionizing the way agencies and brokerages succeed.

We are smart and curious people in a tech-first environment that champions bold and powerful thinking. We are transforming a complex industry through digitization, automation, and innovative new partnerships. Together we are driving the industry fearlessly forward.

It’s an exciting time at Applied. You can do big things here, in an environment that supports creative thinking and bold ideas. Visit http://www.AppliedSystems.com for more information on how you can challenge what’s possible.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity and Affirmative Action Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.

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